Recording your Presentation Tips & Tricks
Select your Software
The choice is yours, as long the software will output an MP4 file with video and audio.
Tips Before You Get Started
- Zoom enables you to record video presentations to groups or individually. With a free Zoom account, you can initiate a Zoom meeting without any other participants, and you still have all of Zoom’s presentation tools at your disposal, as well as the ability to record. Zoom has tools that make screen sharing, recording, and annotations simple. Click here to download Zoom
- PowerPoint 'Record Slide Show' feature is another option, as long as you record in 16:9 format and output as HD MP4 (1920 x 1080px). Instructions on how to do this can be viewed here: https://support.microsoft.com/en-us/office/record-a-presentation-2570dff5-f81c-40bc-b404-e04e95ffab33
- There are other tools you might prefer, such as Loom.com.
The choice is yours, as long the software will output an MP4 file with video and audio.
Tips Before You Get Started
- Test your computer or device audio. Best audio quality is achieved by limiting distractions, so make sure your phone and emails are set to silent or off.
- Test your video. If you wish to use a webcam to record yourself during the presentation, plug in the webcam before opening Zoom.
- To avoid showing your background, you can utilize Zoom virtual background.
- Do not forget to record your presentation.
- Zoom has an online support center with variety of training tools.
- It is highly recommended to practice using Zoom before recording.
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Camera Position
Your camera should be at eye level. You want a straight on face shot (not looking up your nose!). Remember to remain central to the camera shot, and look at the camera when talking to the audience. Lighting Your webcam will need good lighting to make you look your best. Avoid bright light behind you, including windows. If you have a portable lamp, we suggest you place it behind your camera, and where it best lights your face evenly. It might not be directly at you, but reflected off a wall in front of you for example. |
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- Avoid loud accessories that will detract from your message and distract your audience. For women, this might include earrings that will dangle and catch the light or other pieces of statement jewellery that could be distracting.
- Come prepared - think about what you're going to say and how you're going to say it. If there's a script, practice out loud a few times before the day and then adapt as needed.
- Think about your vocal tone & pitch. Slow down your words, practice speaking clearly and preferably with a low tone of voice.
- Watch your body language - avoid crossing arms, slouching & repeated gesturing. The majority of communication takes place in a non-verbal manner so avoid negative body language.
- If you're being interviewed, keep your eyes on the interviewer. if you're presenting directly to camera, avoid looking sideways as you'll appear to be a bit shifty!
- Stay positive, focus on what you're doing well, not what you could do better.
- Allow enough time to warm up before you begin. Go through your routine, check what the goals of the video are and make sure you've had a glass of water before you begin.
- Be prepared to shoot in short segments. If all of your phrasing and key points are long and connected, it will make it hard to go back later and create short clips that can be used to catch the interest of your audiences. By filming in small, pointed segments, you can go back in later if required and find smaller portions for previews and samples, revise the order of the segments that you’ve created during the editing process, and keep your message on track.
- If you are presenting a slideshow, use big fonts (above 20 font size), key talking points, clear graphics. Remember, less is more!
- It's OK if you make mistakes, take a breath, reset and continue. If you are recording only (not live streaming), it’s OK if you need to get up and move around between takes. Take a minute or two between takes to reset your mind and renew your energy.
- Most of all, relax and have fun!
How to Record Using Zoom
Setting Up Your Presentation on Zoom
Recording Your Presentation on Zoom
To begin recording
You can change the window being recorded by - click New Share in the Zoom control bar at the top of the screen and selecting the window you wish to record.
When you are finished
How to Record Co-Presenters
If you have co-presenters, you have a couple of options:
Where Do I Send the Output File?
IMPORTANT! Please make sure your output video matches these minimum requirements:
- Open your PowerPoint presentation - click Slide Show - click Set Up Slide Show
- Under Show Type - click Browsed by an individual (window) - click OK
Setting Up Your Presentation on Zoom
- Open Zoom, login " click New Meeting
- When asked to choose an audio conference option - click Join with Computer Audio
- click ^ next to the Mute and Stop Video button in the lower-left corner of the Zoom window to open audio options to make sure your audio and video are set up correctly
- click Share Screen to start sharing your presentation on PowerPoint
- In the Share window, click the screen you would like to use in the recording
- If your presentation includes audio, check the box for Share Computer Sound
- If your presentation includes a video, check the box for Optimize Screen Sharing for Video Clip
- Click Share - the window that is being shared/recorded will have a green outline
Recording Your Presentation on Zoom
To begin recording
- click …More in the Zoom control bar at the top of the screen.
- click Record on this Computer in the dropdown menu that appears. You are now recording and ready to give your presentation.
- You can pause or stop the recording at any time by clicking the pause button at the top of your screen (ALT+P on Windows or ⌘+Shift+P on Mac)
You can change the window being recorded by - click New Share in the Zoom control bar at the top of the screen and selecting the window you wish to record.
When you are finished
- click …More
- click Stop Recording in the Zoom control bar at the top of the screen
- click Stop Share in the Zoom control bar at the top of the screen
- click End Meeting then - click End Meeting for All
How to Record Co-Presenters
If you have co-presenters, you have a couple of options:
- Select one of you to do the filmed presentation via webcam, or
- Get together in the same room and record the presentation in front of one computer webcam,
Where Do I Send the Output File?
IMPORTANT! Please make sure your output video matches these minimum requirements:
- MP4 format
- 16:9 ratio
- Video working correctly
- Audible soundtrack (no background noise, wind noise, audible at 80% volume level)
- Name your video file with your full name and presentation ID e.g.JaneBloggs_HotTopics.mp4
- Upload your MP4 file AND your PPT presentation (as separate files) here
- The deadline to upload your pre-recording is Monday 14 February 2022
- During the conference we will show your presentation at your allotted time in the programme. If previously arranged, we will then dial you in live for Q&A at the end of your presentation.
We can assist with recording your presentation if you need help or have any questions, please let us know. Contact Donna at Workz4U Conference Management on [email protected]
